Hiring Budget Calculator — Planning Workbook

Compare two hiring plans using your own pay, recruiting, onboarding and ongoing-cost assumptions.

Look beyond the pay figure and make the assumptions visible. Enter the role’s planned pay, your recruiting and setup costs, estimated recurring employer costs and the period you want to compare. The workbook separates one-off cash costs from recurring costs and shows internal staff-time estimates on their own. Use the second scenario to explore a different schedule or cost assumption, then review the difference with the people responsible for your budget. The result is a planning estimate built from your entries.

What's inside

• Two scenario inputs for salaried or hourly pay, headcount and planning period.
• Separate one-off and recurring cash-cost totals.
• Optional cash contingency and a separate internal-time allocation view.
• Scenario comparison, formula map and two fictional examples.

Who it's for

Small-business owners and operations leads estimating the budget for a planned role before approving a hiring plan.

Format

Editable XLSX calculator with PDF instructions and formula map.

Estimates depend on your inputs and exclude costs you have not entered. Confirm pay, employer costs and assumptions with your payroll or finance adviser before committing a budget.